Reshaping Your Business Environment with Microsoft Modern Workplace

Microsoft Modern Workplace is an innovative digital platform that brings together the best of Microsoft technology, allowing businesses to collaborate seamlessly, be more productive, and work efficiently. This cloud-based solution offers a range of applications that integrate and communicate with each other to help businesses manage their workflow and data securely and flexibly.

As a business-focused Managed Service Provider, we have the expertise and experience to help businesses make the most of Microsoft Modern Workplace. We can also provide customised solutions that fit the unique needs of your business. This aligns with the demands of the modern worker who expects technology to be at their fingertips anywhere, at any time.

Transform Your Workplace

Traditional Vs Modern Workplace

In traditional workplaces, teams typically function in silos, restricting their access to or visibility of other areas of the business.

Microsoft Modern Workplace facilitates access without compromising security by establishing a centralised, cloud-based location for data. The inclusion of Microsoft 365, Windows Enterprise, and Enterprise Mobility + Security delivers a variety of productivity and collaboration tools that enable modern ways of working while keeping
the organisation secure.

Hybrid Working

We can help your business harness Microsoft Modern Workplace’s suite of tools and solutions. Designed to support a hybrid work environment, they will allow your employees to work from anywhere, at any time, on any device – whether it’s the office, at home, or on the go.

Here are some ways in which Microsoft Modern Workplace can support a hybrid or remote work environment:

Collaboration

The platform offers various collaboration tools like Microsoft Teams, SharePoint, One-Drive, and Yammer that enable employees to work together seamlessly, regardless of their location. These tools provide real-time communication, file sharing, and collaboration on documents, which is crucial in a hybrid work environment where team members may not be physically present in the same location.

Security

The platform offers various security features like Multi-Factor Authentication, Conditional Access, and Azure Information Protection that help ensure the safety of sensitive data and applications. A zero-trust security model assumes that every user, device, and network is untrusted until proven otherwise. In a zero-trust world, nothing is trusted, and everything is authenticated and authorised at every point.

Productivity

The platform offers productivity tools like Microsoft 365 and Microsoft Power Platform that enable employees to work efficiently and effectively. These tools provide easy access to documents, data, and applications, allowing employees to stay productive from anywhere.

Flexibility

It provides a flexible environment where employees can choose how, when, and where they work. This level of flexibility is critical for a hybrid work environment where employees may need to switch between devices or work from different locations – creating a healthy work-life balance that is essential for employee well-being and engagement.

Modern Workplace Checklist

Our checklist shows if your business is using Modern Workplace effectively:

1. Collaboration and Communication

Microsoft Teams is set up and employees are using it to collaborate.
The company has set up Teams channels for different departments/projects.
Microsoft SharePoint is being used for document storage and management.
Users are familiar with real-time co-authoring in Microsoft 365 apps.
Microsoft Teams Rooms is implemented for meeting spaces.
Teams Calling is set up to replace traditional PBX system.

2. Security and Compliance

Multi-factor authentication is enabled for all user accounts.
Conditional Access policies are in place.
Data loss prevention policies are in place.
Regular audits of user activities and file modifications are performed.
Security baselines are applied to all corporate devices.
Bring your own devices policies and configurations are in place.
All machines are encrypted.
An ongoing process for managing devices from a security perspective is in place.

3. Device Management

Corporate devices are managed through Microsoft Intune.
Automatic device deployment is configured for Windows devices.

4. Microsoft 365 Setup

All users have a Microsoft 365 license and can access their accounts.
Microsoft 365 apps are installed on all work devices.
Third-party services are integrated with Microsoft 365.

5. Productivity and Automation

Microsoft Power Automate is being used to automate repetitive tasks.
Power Apps is used for custom business apps development.

6. Knowledge and Content Management

Yammer is utilised for company-wide communication.
SharePoint structures content clearly, making it easily accessible.
Viva Topics is set up to create a knowledge network within the organisation.
On-premises data – like emails and files – have been migrated to Microsoft 365.

7. Training and Adoption

Regular training is provided on how to use Microsoft 365 apps effectively.
A process is in place to introduce and train users on new features and updates.
Microsoft Learning Pathways is used for self-service learning.
Adoption of the tools is being measured and regular training ensures they are being used to their full potential.

Implementing Microsoft Modern Workplace

Understand your needs: We will work with you to understand your business’s requirements for the modern workplace, so we can identify the current challenges you face in terms of communication, collaboration, and productivity. It’s not necessary to implement all components of Modern Workplace to achieve business value. We need to assess your requirements and introduce those that are beneficial to your business.

Assess your existing environment: The next step is to assess your business’s existing environment, including applications, software, hardware, and network. This will help us to identify any gaps or areas that need improvement to implement Microsoft Modern Workplace effectively.

Develop a roadmap: Based on the assessment, we will develop a roadmap that outlines the steps needed to implement Microsoft Modern Workplace. This will include a timeline, budget, and the resources required for each step.

Upgrade existing infrastructure: We will upgrade your existing infrastructure by installing and configuring the latest versions of Microsoft 365, Microsoft Teams, and other Microsoft Modern Workplace tools as required by your business.

Help with customisation: We will help you customise Microsoft Modern Workplace to align with your company’s unique needs, ensuring the tools are used to their full potential.

Train your employees: We will help your employees to understand how to use the new tools and software by providing them with
training materials and resources that they can refer to.

Migrate data: We will migrate your business’s data to the new platform. This will be done carefully to ensure there is no loss of data or disruption to your operations.

Provide ongoing support: We will provide ongoing support to your employees to ensure they can use the new tools and software effectively. This includes troubleshooting any issues that arise and providing guidance on best practices for using the tools.

Regularly review usage and adoption: We will help you review your usage and adoption of Microsoft Modern Workplace tools to identify areas where employees may need additional support or training. We can analyse usage data and provide recommendations for improvement to help you achieve your goals.

Stay up to date on new features and updates: Microsoft regularly releases new features and security updates to the Modern Workplace tools. We will help keep your systems up to
date by applying the latest patches and updating you on the latest features – helping you stay ahead of the curve securely.

Contact Us to Reshape Your Business with Microsoft Modern Workplace:

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